Planning an event can be a tricky business. Especially if you are in charge of a company event. You want to make sure that everything goes off without a hitch. That you can get praised for a job well done. It is essential to make sure your planning is meticulous. That you cover every angle and possibility. So I thought I would share with you the things to consider when planning an event. The questions to ask yourself and how to combat some hurdles.
What type of event are you organizing?
Firstly, you need to determine the kind of event you are organizing. This will have a huge impact on the direction you need to go in. Is it a small intimate affair with a few key personnel. Or is it a lavish star studded event. Knowing the type of event you are organizing, will help you determine the amount of guests, the type of venue you will need. Pretty much everything. You will most likely be given a brief. Make sure you stick to it to avoid any problems down the line.
Think about the venue
Once you know the type of event it is, you should be able to shortlist some venue options. You will need to consider location and locality to accommodation if people need it. You will need to view these venues and work out where thing will go. Is there enough space to create the vent you want? Is it available on the date you require it?
Do you require food?
Will the vent you are organizing require catering? Then make sure this will work with your venue. Some places offer a catering service. If they don’t check that you can outsource caterers in for your event. Some venues may not like this so make sure you check all of this out before committing.
Extra helping hands during the event
You may require some extra hands on the day and through the organizing process. Perhaps you will need some brand ambassadors to promote throughout the event. Knowing this in advance will help you get organized for nearer the date. You could consider companies like Kru Live, who offer services like this.
Is there a theme?
Is there a theme to your event? Does your initial brief discuss this option? You should be able to determine this right from the beginning, so your venue choice and the information is correct. A theme doesn’t have to be something specific, or could be referring to a dress-code. Make sure you aware of it before you do anything else.
Give as much notice as you can for guests to RSVP
Finally, give your guests as much notice as possible to confirm attendance. This will help you determine the numbers for attendees. It will also help when confirming other things as the planning process moves on. A RSVP will advise you of any dietary requirements which will need to be passed on to the caterers at the earliest opportunity. Your menu choice will depend on it.
I hope these things will help you if you are in the position of planning an event.
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